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Documentation coordinated in the National Heritage Board

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For the conservation, restoration and construction work on a monument or a structure within a heritage conservation area, the planned works shall be coordinated with the National Heritage Board.

In the case of repairs in structures, coordination is not necessary, but we also recommend that you consult with the Board beforehand.

The documents necessary for coordination are to be submitted to the chief inspector of the respective county of the National Heritage Board, in Tallinn, Tartu, Narva, Haapsalu, and Viljandi, which are covered by the administrative contracts, the documents must be submitted to the National Heritage Conservation official of the respective city.

In the case of simpler applications, the county inspector him/herself will provide feedback. More complex issues will go to the coordination committee for review. The coordination committee is comprised of the chief inspectors and advisors for all types of monuments, normally the committee convenes every Tuesday. The applicant may, if so wishes, participate in the committee, for which the time must be agreed in advance (anni.martin@muinsuskaitseamet.ee).

In the case of art and archaeological monuments, action plans and reports may also be submitted directly to the chief inspector of the respective type of monument.

All documents required by the National Heritage Board must be signed by the originator and submitted digitally in PDF format or on paper.

Documentation with an indication (ACTIVITY LICENCE) may be compiled by an entrepreneur who has the activity licence of the National Heritage Board in order to compile the given documentation for the given type of monument.

After the coordination, the National Heritage Board archives all documents with the indication (TO THE ARCHIVES). For the documents to be archived, certain formal requirements must be followed.

  • Requirements for the documents necessary for coordination are based on:
  • Heritage Conservation Act, Planning Act, Building Code
  • Regulation from 4 July 2011 of the Minister of Culture "Conservation, restoration and construction projects of the structures and immovable monuments located within heritage conservation area and the conditions and procedure for conducting the preliminary studies"
  • Regulation from 11 July 2011 of the Minister of Culture "Procedure for the preparation of special conditions for the immovable monument and structure located within heritage conservation area"
  • Regulation from 11 July 2015 of the Minister of Culture "Procedure for the special conditions of heritage protection of a general and detailed plan”

Meetings of the coordination committee in the first half of 2019:

8.01, 22.01
5.02, 19.02
5.03, 19.03
2.04, 16.04, 30.04
14.05, 28.05
11.06, 26.06

 

 

Documents to be coordinated

An application including a draft

The application is a free-form document describing the proposed work for obtaining an opinion from the Board. Include a layout and photos of the current situation in the application.

A draft may be provided to illustrate the application.

An action plan for conservation and restoration work

An action plan for conservation or restoration work is being prepared for the restoration of art monuments and some of the historical monuments (monuments). (WITH THE ACTIVITY LICENCE, TO THE ARCHIVES)

An action plan may also be prepared for the small-scale conservation and restoration of structures (monuments and buildings within heritage conservation area) if the construction project is not required.

The approved action plan is the basis for obtaining the work permit.

A content of the action plan:

  • the purpose and schedule of the work;

  • a description of the status of the monument (including data on the previous restoration or repair work, conclusions of the studies carried out) and photographs of the existing situation;

  • a list and description of works planned (including materials used, methodology and tools);

  • if necessary, drawings.

An action plan of the study

An action plan of the study is designed to carry out such studies that lead to an alteration of the monument or the structure within heritage conservation area, for example, the studies that open the constructions or claddings, archaeological and underwater archaeological studies. A coordinated action plan of the study is the basis for obtaining a study licence. (WITH THE ACTIVITY LICENCE, TO THE ARCHIVES).

Study report

After the study, a study report is prepared. The study report may be the basis for the special conditions for heritage conservation or the drafting of the project. (WITH THE ACTIVITY LICENCE, TO THE ARCHIVES).

Special conditions for heritage conservation

The special conditions for heritage conservation is a document on the basis of which a conservation or restoration project of an immovable monument or a structure located within the heritage conservation area is being prepared. With the consent of the National Heritage Board, a basic project for the indoor construction of a structure located within the heritage conservation area may be prepared without the special conditions for heritage conservation. In the case of a small-scale project that deals only with a part of the structure, with the consent of the National Heritage Board, the special conditions for heritage conservation may be prepared as a chapter in the draft explanatory memorandum. (WITH THE ACTIVITY LICENCE, TO THE ARCHIVES).

For the content of the special conditions for heritage conservation, see § 4 https://www.riigiteataja.ee/akt/108072011026​​​​​​​ (EST).

Conservation, restoration, and construction project

The conservation, restoration or construction project of a monument or structure within heritage conservation area is to be prepared in accordance with the regulation "Requirements for a construction project" taking into account the specifications arising from the regulation "Conservation, restoration and construction projects of the structures and immovable monuments located within heritage conservation area and the conditions and procedure for conducting the preliminary studies".

To restore a monument or a structure within heritage conservation area, at least the stage of the basic project must be coordinated with the National Heritage Board, for building a new structure at least the stage of the preliminary project.

ACTIVITY LICENCE – the activity license of the National Heritage Board is required for the preparation of projects for the monuments and structures in the list of the Unesco World Heritage sites, including the entire Old Town of Tallinn. In other heritage conservation areas, the designer's activity license is not required. Similarly, the activity license is not required in the heritage conservation area when designing a new structure or designing into the protected zone.

ARCHIVING – The restoration projects of the monuments and structures within heritage conservation areas are being archived, as well as the projects directly affecting the monuments in the protected zone.

A coordinated project is a basis for obtaining the work permit.

For the content of the project of a monument or structure within heritage conservation area, see § 24-29 https://www.riigiteataja.ee/akt/108072011027

Heritage conservation supervision or work report

A report of the heritage conservation supervision is prepared by the heritage conservation supervisor after the conservation or restoration works.

In the event that no separate heritage conservation supervision was required, the work report may be prepared by the restaurateur who performed the work (in particular, restoration of the art monuments and monuments.) (WITH THE ACTIVITY LICENCE, TO THE ARCHIVES)

For the content of the report of the heritage conservation supervision, see § 3 https://www.riigiteataja.ee/akt/122062011003 

NB! Do not include the entire construction journal in the supervision report, but only the extracts related to the important restoration decisions.

A content of the work report:​​​​​​​

  • the time and purpose of the work;

  • a description of the work performed, including photographs and, if necessary, drawings;

  • a list and description of the materials and methods used in the work; if the changes were made in relation to the action plan when carrying out the work, the justification of the changes;

  • the result of the work performed and a guide for further maintenance.

Special conditions for heritage conservation of a plan

The special conditions for heritage conservation of the general plan shall be prepared if the heritage conservation area or its protected zone is located in the planned area. The special conditions need not be prepared with the consent of the National Heritage Board if the planned activity does not significantly alter the established spatial situation or conservation and observability of the heritage conservation area.

The special conditions for a detailed plan are prepared if there is a heritage conservation area, an immovable monument or their protected zone on the planned area. With the consent of the National Heritage Board, the special conditions may be drawn up as a chapter of the explanatory memorandum of a detailed plan if the planned activity does not significantly alter the established spatial situation. (WITH THE ACTIVITY LICENCE, TO THE ARCHIVES)

For the content of the special conditions for heritage conservation of a plan, see § 3–4  https://www.riigiteataja.ee/akt/108072015015

Detailed plan

The detailed plan is prepared in accordance with the Planning Act in the area under the obligation for a detailed plan.

In the composition of a detailed plan:​​​​​​​

  • add the names and registry numbers of the monuments and heritage conservation areas on the title page that fall within the planning area;

  • add the monuments and heritage conservation area together with the registration number and protected zone in the support plan, the drawing of the urban analysis, and the main drawing;

  • the heights of the existing and planned buildings should be noted both as a height from the ground and the absolute;

  • in case the special conditions for heritage conservation of a detailed plan have been prepared, attach an extract from the special conditions (a list of requirements and a drawing of heritage conservation restrictions).

General plan

In the composition of a general plan:​​​​​​​

  • add the monuments and heritage conservation areas in the main drawing area, possibly together with the registration number and protected zone;

  • instead of a list of cultural monuments, a link to the National Register of Cultural Monuments can be added;

  • in case the special conditions for heritage conservation of a general plan have been prepared, attach an extract from the special conditions (a list of requirements and a drawing of heritage conservation restrictions);

  • in the event that there is no obligation to prepare the special conditions for heritage conservation, the heritage conservation restrictions valid in the planning area shall be identified in the explanatory memorandum as a chapter of heritage conservation, and analyse the impact of the planning solution on the cultural heritage;

  • we recommend adding information and links on the mapped valuable buildings of the 20th century, the rural architectural heritage and other valuable non-protected architectural heritage, and make suggestions for its protection as areas of cultural and environmental value or as valuable individual objects;

  • in determining the areas of cultural and environmental value and valuable individual objects, and defining their conditions of protection and use, we recommend proceeding from the guide "Cultural and environmental values in the rural area. A guide for treating the areas of cultural and environmental value in the rural area on the example of Põlva county" (2011) or the guide "Cultural and environmental values in a city" (2004).

County plan 

In the composition of a county plan:​​​​​​​

  • show the immovable monuments on the map as a dot, the heritage conservation areas as an area;

  • instead of a list of cultural monuments, a link to the National Register of Cultural Monuments can be added;

  • we recommend adding information and links on the mapped valuable buildings of the 20th century, the rural architectural heritage and other valuable non-protected architectural heritage, and make suggestions for its protection as areas of cultural and environmental value or as valuable individual objects in general plans.;

  • we recommend connecting the topic of cultural monuments in a cross-sectoral way with other tasks of a county plan. Different national interests must be balanced and mutually integrated - the conservation of cultural heritage, the direction of settlements, sustainable development, and a viable environment.